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Who can help?

Doctoral administrative support within universities

Every university has a member of staff that provides administrative support for the doctoral process. 

UCL Marie Welsch Doctoral administration manager at ADRE (Research administration)
Tel: +32 (0)1047 92 33

ULB Bibiane Freché Pure research – Contract administration in the Research Department
Tel: +32 (0)2 650 44 63

ULg Evelyne Favart (L'Administration Recherche et Développement) Doctoral administration coordinator in the ARD (Administration of Research and Development)
Tél : +32 (0)4 366 3082

UMons Cynthie Marchal Doctoral administrator at the AVRE (Administration and Promotion of Research)
Tel: +32 (0)65374777

UNamur Murielle Guillaume PRODOC representative in the Political Strategy department
Tel: +32 (0)81725531

USaint-Louis Nathalie Schellens Doctoral representative in the Teaching Support department
Tel: +32 (0)2 211 79 78

Doctoral societies 

As members of the research community, doctoral researchers participate in a range of university decision-making entities. This varies somewhat from university to university, but they can include: departments, faculties, academic committees, and administrative comittees. The "Charte des thèses" (Thesis Charter), which was developed in France, is generally widely circulated, so that everyone involved in the doctoral process knows and understands the rights and responsibilities of doctoral researchers.

A European organisation called Eurodoc brings together the different doctoral societies and allows for comparisons between the doctoral porgrammes in different countries. There are a couple of doctoral societies in certain Belgian universities (UlG, KUL), but at a national level, Focus Research is the organization that represents early career researchers within Eurodoc. 

 PhD HUB: The Belgian Doctoral Society         

PhDhub is a working group within Focus Research (as is Doctorat.be) which meets independently to organise events and networking opportunities for doctoral researchers. The group is made up of a dozen people, of which a core group of six doctoral researchers make the important decisions and also participate in Focus Research's meetings. 

PhDhub has organised an annual party since 2014. The PhD Party concept came out of the following two observations: 1/ There was no doctoral society at a national level in Belgium 2/ And yet, when we bring together doctoral researchers from different universities and disciplines at our events and training sessions, we see that they get real pleasure from meeting one another and sharing their experiences. The aim of the PhD Parties are thus twofold. On the one hand, we wanted to offer Belgian doctoral researchers the opportunity to get together and to realise that they could run other similar events in the future - events run BY and FOR them. On the other hand, the aim was to recruit, from amongst these doctoral researchers, people who would be willing to get involved by helping to set up a network of doctoral researchers in Belgium, thereby giving legacy to the initiative.

If you would be interested in getting involved with PhDhub, the national network of doctoral researchers supported by Focus Research, then please get in touch.

Doctoral centres 

Different stakeholders involved in doctorates come together within “doctoral centres”. At the moment, this term describes a number of different types of institutional bodies. It can refer to the administrative services that support the doctoral process, or to specific doctoral research programmes. There is more information about these types of centres on the UCL and ULB websites. 

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